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Frequently asked questions about groups
- Active: If an invite needs to be sent to an "Active" user again, the user must be removed and re-added.
Users are sent one reminder 1.5 days after receiving the first email invite. They can request a new activation code if theirs expires, or you can resend the invite.
If you received an invite to join a platform app and the activation code has expired, you can still use the "Join" link in the invitation email and then choose "Request a new one" to be sent a new activation code.
Some users will ignore your group invitations - and the reasons for this vary.
It is recommended to communicate with your people before sending the invites. Let them know what's coming to encourage uptake.
Note: Unless you are using a custom domain, invites to join a group are sent from a platform email address.
If you have a platform app and can't see a specific story (or any stories) on the Discover section of the app, try the following:
- 1.Check to see the user has been added to a group that has permission to view the story. Your account agent or admin can search the group using your email address.
- 2.Check that the user is active on the group. If not send the invite to activate the user's group status.
Account agent / admin: If your users did not get an invite, please check:
A new story notification email / push notification is sent when the story is first published and made available to the group they are in. When an update is published, users will also be notified.
Below is a list of when users with access to a stream/story will or won't be notified:
- When a story is published and every time a published story is re-published, users will be notified ("Notify users" option must be selected).
- When a group is removed from a published story/stream, they will not be notified and access will just be removed.
- When a group is added to a published story/stream, they will not be notified
- When a story/stream is unpublished, nobody will be notified.
- Only users who have subscribed to a stream will be notified when a new episode is added.
We recommend adding authors and admins to both the Team and to Groups. Team members have access to all Beta stories, but will also need to be part of a Group to get specific story access.
Pending Users: The account Agent or Admin can edit the user's details.
Active Users: If the user has already activated their account, the user must edit their own details (can not be edited by the Agent or Admin).
Whilst you can remove a user from your Groups, you can not delete their account off the platform. A user may, however, request to have their data removed from the platform.
App users who register on a platform app can use the same credentials to sign into any other app on the platform. This is to allow the user state (progress, logs, content, etc.) to be platform-specific across apps. For example, if content was completed, it will stay completed even if the content is moved to another app. This also allows the user to have a single account that can be used across multiple apps.
First-time app users with an existing account will be notified. They will receive an app invite indicating that they can use the same credentials )email and password) to sign into the app.
When attempting to sign up using an email that has already been registered on the platform, the user will see a message indicating that they already have an account. For example, if a users signs up on a new app but has already registered on another app, they will be presented with the following message:
Hello Again You've already registered on another app. This means that you can use the same email and password to sign in to <app name>.
Multiple invites are sent. If the user has not registered on any app yet, they will receive multiple invites with the standard "sign-up with email address" invite.
The user's platform account is activated the first time they sign into a platform app. Whichever app they sign up on first will activate their platform account and update their group status associated with that app, i.e. it will update to "active".
To become an active user, the user must sign into each app for which an invite was received. For any further apps they have been invited to, they will be presented with the already registered dialogue and directed to sign in with their existing platform account. When they sign into another app, their group status associated with that app will then update to "active".
Expiration notifications happen per app / per account. This will create multiple expirations as individual invites relate to different apps.